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2030 Comprehensive Plan

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Meetings 101

[accordions] [accordion title=’Public Meetings‘]

Overview

  • Public meetings are events designed specifically to engage the public. These could range from citywide open houses to smaller neighborhood-level gatherings. Public meetings employ a range of activities including presentations, instant polling, interactive display boards, and focus groups.

Before the Meeting

  • Public meetings will be well-publicized through social media, press releases, and the project website. Meeting materials will also be available for review or download.

During the Meeting

  • Generally, public meetings will consist of a presentation followed by one or more input activities. All public meetings will include time for questions and comments, either written or verbal. City Staff and/or consultants will be present at these meetings.

After the Meeting

  • Following public meetings, all presentations and meeting materials will be posted to the project website. In the days that follow, the project team will compile, analyze, and report to City leadership the raw data and big ideas collected. This feedback will be crucial in guiding the 2030 Plan Update.
[/accordion] [accordion title=’Planning & Zoning Commission and City Council Meetings‘]

Overview

  • City Staff and the consultants will meet routinely with the City Council and Planning & Zoning Commission to provide status updates, review findings, and seek input on deliverables. Such meetings are considered open meetings and will be posted, recorded, and open to the public. Unless otherwise posted, these meetings may not include a public hearing item dedicated to the 2030 Plan Update.

Before the Meeting

  • Pursuant to the Texas Open Meetings Act, agendas for meetings with the City Council and Planning & Zoning Commission will be posted on the City website at least 72 hours before the meeting. Updates for these meetings will also be posted on this project website and our social media pages.

During the Meeting

  • The meetings will usually begin with a presentation from the project team, followed by a period of questions and answers by City leadership. Each meeting may or may not include scheduled public comment time regarding the 2030 Plan Update.

After the Meeting

  • Official meeting minutes will by posted by the City following these meetings. In the days that follow, the project team will use the feedback received to make any necessary adjustments.
[/accordion] [accordion title=’Steering Committee Meetings‘]

Overview

  • A Steering Committee comprised of community stakeholders serves as Georgetown’s ambassadors to the update process. These volunteers, appointed by the City Council, meet monthly throughout the 2030 Plan update process to help identify issues, review public input, and review deliverables from the consultant. Steering Committee meetings are open to the public, though they are considered work sessions and are not structured for public comment.

Before the Meeting

  • Like other council-appointed committees, agendas will be posted on the City’s website as well as the  2030 Plan website prior to scheduled meetings. Members of the public wishing to attend these meetings are asked to print their desired materials ahead of time, as print copies may be limited at the meeting. Every attempt will be made to post additional meeting materials, such as presentations and handouts, ahead of time. In the event that this is not possible, supplemental materials will be posted to the  2030 Plan website after the meeting.

During the Meeting

  • The Steering Committee will participate in a range of activities to engage the consultants. These activities may include reviewing data, public input, or  2030 Plan drafts; interactive polling or mapping exercises, or facilitated discussions. These meetings are designed to allow for structured, intensive collaboration between the Steering Committee and City Staff/consultants. Members of the public are welcome to attend these meetings; however, these meetings are not intended to serve as a forum for public comment. Community members are encouraged to provide input through a variety of other sources, such as the public meetings, social media, and online surveys.

After the Meeting

  • Following the meeting, materials presented to and produced by the Steering Committee will be posted to the  2030 Plan website and made available for download. Please note that in some instances, such as when the Steering Committee reviews a draft document for feedback and revisions, such materials might not be made available for public viewing until the directed revisions can be made.
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